DEPUTY DIRECTOR OF PROGRAMME IMPLEMENTATION
Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programmes; or are visiting country programmes; or because they are responsible for implementing the police checking/vetting process of staff.
TheDeputy Director of Programme Implementation (DDPI) Jointly oversees all programme implementation and operational support to our programme activities. This is a senior level role contributing to the oversight of 4 existing field offices in Dodoma/Singida, Shinyanga, Songwe, our emergency response programme in Kigoma Region, as well as operations oversight and direction to the Zanzibar programme. There are also programmes based from, and in Dar es Salaam. The incumbent will directly support the programmes in Songwe, Shinyanga and two of the programmes based from Dar on Education and ARSHR, as well as the Partnerships Manager.
As a member of the ESMT the Deputy Director of Programme Implementation helps create a positive, inclusive, proactive and accountable working environment within the country office.
SCOPE OF ROLE:
Save the Children has been operational in Tanzania since 1986 providing support to children through developmental and humanitarian relief programmes delivered in support of Government of Tanzania priorities and policies both directly and through local partners. Current programming focuses on child protection, child rights governance, education, nutrition, HIV/TB and emergency response. In 2012, as part of a global reorganization process, Save the Children combined programmes of SCUK, SCUS, SC Sweden to create a single operation in Tanzania. We currently have an operational presence in Lindi, Shinyanga, Zanzibar, Songwe, Kigoma and with Dodoma/Singida starting up, and we also work through partners in other parts of the country. We employ nearly 100 staff and have an annual operating budget of approximately $10 million.
Reports to: Director of Programme Implementation
This is a challenging senior role in a changing operational context as the country programme continues to grow its overall portfolio, expands its geographic footprint, and seeks to strengthen operational reliability and effectiveness of its work, including through stronger partnerships with government and civil society actors. It requires a principled, dedicated, experienced and highly motivated individual who can help to drive forward our programme and our ambitions. The role will build on and embed an organizational culture utilizing a capacity building approach to strengthen established systems, policies and procedures, emphasizing an empowering strong project management, and ensuring staff understanding and compliance meets organizational quality standards.
Number of direct reports: Area Programme Managers Songwe, Shinyanga and two of the programmes based from Dar on Education and ARSHR, as well as the Partnerships Manager.
Key Working Relationships: Director of Programme Development and Quality, Director of Support Services, Senior HR/Admin Manager, Head of Awards.
KEY AREAS OF ACCOUNTABILITY:
As a member of the Extended Senior Management Team, contribute to:
Demonstrating behaviours that are consistent with Save the Children’s Mission, Vision and Values and ensure their broader application by staff across the programmeme.
A conducive and productive work environment in a way that promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our teams to deliver outstanding results for children and excellent customer service for our members and donors.
Design and implementation of a coherent organizational structure that is consistent with agency practices and appropriate to programme needs.
Establish, maintain, and improve active and regular working relationships with: humanitarian and development donors, host government authorities, partner agencies, and other NGO actors as required.
Participating in any Donor visit to project(s) within the country office portfolio, as required.
Carrying out the responsibilities of the role in a way which reflects Save the Children’s commitment to safeguarding children, in accordance with our Code of Conduct and Child Safeguarding Policy.
Ensuring the Tanzania Country Office complies with all Save the Children Quality Standards and Standard Operating Procedures.
Ensuring that all required support is provided promptly, at scale and in line with the established rules and principles including during emergencies.
Complying with and promote Save the Children policies and practice with respect to child protection, code of conduct, fraud and anti-bribery, health and safety, equal opportunities and other relevant policies and procedures.
Oversight and Management of Programme Implementation areas:-
With the DPI, contribute to the overall coordination of programme operations and delegated responsibility for field delivery of high quality programming in line with the objectives of the country strategy.
In collaboration with the Director of Programme Development and Quality, develop and maintain Save the Children’s vision for programming, as well as effective and efficient allocation of Country Office resources to achieve strategic goals and commitments.
In close coordination with the Director of Programme Development and Quality and Head of Award Management, participate in proposal development processes and ensure that all programmes progress in accordance with grant agreements, are completed on time, on budget and all deliverables are of high quality.
Lead and support budget holders across all programmes in the development of their detailed implementation plans, procurement plans and phased budgets with appropriate and regular reviews at Regular Award Review meetings to ensure activities are implemented on time and spend is up to date as per plans.
Working with Director of Programme Development and Quality, participate in conceptualizing and designing cost effective, innovative and high quality programmes to serve difficult to reach children.
Effectively manage and support budget holders for individual projects and awards under line of responsibility.
Ensure programmes are implemented in ways responsive to the communities and children in line with Save the Children principles, values and strategic plan and following Save the Children compliance procedures. This includes working with government and national NGO partners to strengthen national capacity.
Support the preparation of timely and high quality progress reports, programme reports, and donor reports.
Oversee designated area and project offices and their operations.
Support the Partnership Manager in various responsibilities as the focal person in the Tanzania country office for all our partnership work including:
Partner identification and selection including partner assessments and resulting capacity building plans.
Supporting the budget holder in all processes with the partners including periodic reviews, reports as per schedule, transfer requests and accounting for transfers and partner close out plans.
Support the development and implementation of an overall partner engagement plan for strategic planning.
Support the DPI to ensure that the CO logistics capacity and systems meet the SCI Quality Standards and are able to satisfy the programming requirements and that all policies are followed in the CO.
Ensure goods and services procured are cost effective and of standard quality.
Support the strengthening of the Tanzania CO organisational readiness to respond to emergencies in all locations in line with global SCI humanitarian goal and benchmarks.
Support appropriate and timely responses at scale to all emergencies consistent with established benchmarks, plans and organizational policies, and in close cooperation with short term incoming surge teams
Staff Management, Mentorship, and Development
Ensure appropriate and accountable staffing within the programme implementation team, including area office staff.
Support in the management of the programme implementation team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff.
Incorporate staff development strategies and Performance Management Systems into team building processes. Establish results based system and follow up.
Work with all direct reports and other colleagues to create a culture of mentorship, coaching and staff development to build national capacity and retention within the Programme Implementation Department.
SKILLS AND BEHAVIOURS (our Values in Practice)
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
A minimum of 5 years of senior management experience in a development (INGO/NGO/Donor) environment, including significant field operations experience running both emergency and development programmes
Master’s degree in relevant field, or equivalent practical experience
Robust experience of NGO programme cycle management, and with experience of working within a complex and matrix organisation structure
A very good understanding of at least 3 of the sectoral programmes and a working knowledge of the programme priorities of the Country Office
Significant knowledge of international humanitarian systems, institutions and donors, and of procedures, accountability frameworks and best practices in emergency management
Substantial experience and knowledge of effective financial and budgetary control and securing and managing grants from major institutional donors
Solid project management skills related to organisational development projects and international, cross-functional teams with a proven history of delivering results
Ability to analyze information, evaluate options and to think and plan strategically
An in-depth understanding of national and international development issues in particular in relation to children
Previous experience of managing and developing a team and the ability to lead, motivate and develop others
Excellent interpersonal, communication and presentation skills -fluency in written and spoken English
Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches
Location: Dar es salaam, Tanzania
Contract - Full-Time
Closing date: Sunday 23 April 2017
All jobs close at midnight UK time on the date specified