Vacancy Notice No: DSM/VN/2020/003
Position Title: Associate Supply Officer
Position No: 10007995
The United Nations High Commissioner for Refugees (UNHCR) Representation Office, Dar es Salaam invites qualified internal/external candidates to apply for the following position:
Operational Context / Duties and Responsibilities
The Associate Supply Officer supports all activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance and warehousing management within the Area of Responsibility (AoR).
The incumbent is normally supervised by the Senior Supply Officer function who defines the objectives and provides general guidance. S/he will also refer to UNHCR manuals and relevant policy papers. The incumbent normally supervises some supply staff. S/he maintains regular contacts on working level with other UN agencies, UNHCR Partners, NGOs, government partners and commercial contractors in the area of operation.
The incumbent maintains regular contact on a regular basis to support all field locations on a working level on routine issues with other UNHCR offices, UN agencies, UNHCR partners, government partners and commercial contractors in the area to facilitate the operation. The duty of the incumbent is to support monitor the procurement activities, management of material resources within the geographical area covered by the office while exercising efficiency in the use of those resources.
S/he will support effective supply chain that enables the office to meet the needs of persons of concerns as well as timely delivery of quality goods and services to persons of concern. Further, the incumbent will assist in the maintenance of a supply chain infrastructure that is robust and flexible enough to accommodate the needs of the operation and that enables timely emergency responses, along with effective partners to support supply activities.
The Associate Supply Officer maintains impartial, ethical and customer-oriented relations with suppliers and partner organizations; exchanges information with counterparts in other UN agencies, and International Organizations within the limits established by UN /UNHCR Procurements Rules and assists with joint procurement actions if, as and whenever necessary.
The incumbent will support the coordination of the delivery of assistance from the regional warehouse, if applicable. S/he will liaise with SMS staff who manage the Global Stockpiles and who manage the Global Asset and Fleet Management, if and as required and if applicable.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Accountability (key results that will be achieved)
Responsibility (process and functions undertaken to achieve results)
Authority (decisions made in executing responsibilities and to achieve results)
Field (s) of Education
Supply Chain Management, Business Administration, International Commerce, Engineering, or other relevant field
Certificates and/or Licenses
Proficient knowledge of logistics/supply systems with proven experience at previous work positions, preferably UN. Good working knowledge and experience in handling contract issues in the context of UN policies and standards. Experience in contract negotiations; ability to provide technical guidance to subordinate staff; ability to plan and organize work assignments, often under close deadlines. Proven ability to deal with multiple tasks with speed, in a courteous and service-oriented manner.
Database management skills and experience and working knowledge of ERP systems, ideally of UNHCR’s MSRP Supply Chain Module would be an advantage. Strong interpersonal and negotiation skills to deal with persons of different cultural and educational backgrounds. Technical knowledge of types of services, supplies and goods purchased by UNHCR for Headquarters, Regional and Field Offices would be an advantage. Relevant training, such as CIPS, or other public procurement trainings. Knowledge of UN and UNHCR Financial Regulations and Rules relating to procurement and UNHCR Chapter 8. Aviation services knowledge for movements of goods/passengers. Proven ability to manage a team.
Analytical Thinking Planning and Organizing Stakeholder Management
Interested candidates should express their interest by completing the attached Personal History Form and the Supplementary form if needed in full. Please quote the Vacancy Notice Number and Position title.
Due to the volume of applications only short-listed candidates will be contacted. Qualified female and candidates with disabilities are encouraged to apply.
Senior Human Resources Officer UNHCR Representation Office Dar es Salaam Email: email@example.com