Posting Title: FINANCE AND BUDGET ASSISTANT, FS5
Job Code Title: FINANCE AND BUDGET ASSISTANT
Department/Office: International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
Posting Period: 30 April 2020 – 29 May 2020
Job Opening Number: 20-Finance-RMT-135035-R-Arusha (R)
Staffing Exercise N/A
The incumbent will perform the following duties:
•Coordinates and supports the preparation and production of MICT Arusha Branch financial reports and schedules.
•Records obligation documents, accounts receivable and payable, and maintains specific general ledger accounts.
•Reviews, reconciles and prepares monthly reports for incoming receipts and outgoing expenditures and billings.
•Clarifies and interprets any intricacies that may arise in the course of the records reconciliation, including UNDP SCA reports, and billing reports with ICTR/ICTY.
•Prepares journal transactions ensuring compliance with established rules and procedures.
•Coordinates/processes payroll based on personnel actions and salary distribution forms.
•Coordinates/processes payments to ad hoc officials.
•Coordinates/processes payments in connection with purchase of goods and services, ensuring compliance with rules, and that proper documentations and requirements have been fully met.
•Examines and processes travel claims in accordance with relevant rules, circulars and instructions; ensures that proper supporting receipts conform to the authorized itinerary.
•Ensures that funds/prior approval have been properly provided and authorized, recovering travel advances in excess of entitlements.
•Generates payments from the accounting system and effects payments in the electronic banking system, ensures that all payment vouchers are properly certified and approved before payments are effected.
•Acts as cash custodian, updates cash balances and prepares cash reconciliation.
•In the absence of the Supervisor, acts as approving officer for accounting and other financial transactions.
•Responds to queries from staff members and third parties.
•Prepares routine correspondence with respect to enquiries related to relevant financial and accounting matters.
•Maintains and keep up-to-date files.
•Liaises with the Finance Section in The Hague concerning all finance related matters affecting the MICT Arusha Branch.
•Assists in the preparation of the proposed programme budget and performance reports of the MICT Arusha Branch.
•Prepares drafts of internal documents containing approved appropriations of the MICT Arusha Branch.
•Assists in overseeing the on-going budget activities throughout the year, including: budget allocations, budget implementation, redeployment of resources, performance reports and other budget reports, as required.
•Monitors the accounts on a monthly basis, projects expenditures and recommends appropriate redeployment of resources when required.
•Prepares cost plans and compiles statistics on vacancies and other budget related matters as required.
•Prepares and sends monthly reports to New York on post vacancies.
•Respond to queries on budget matters.
•Liaises with the Budget Section in The Hague concerning all budget related matters affecting the MICT Arusha Branch, including staffing table control.
•Assists in overseeing extra budgetary activities related to the MICT Arusha Branch.
•Maintains Panel of Certifying Officers of the MICT Arusha Branch.
•Other relevant duties as assigned by the Supervisor.
•Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Demonstrates commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
•Teamwork – Works collaboratively with colleagues to achieve organisational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Planning and Organising – Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments, adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
•Managing Performance – Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.
•Judgement/Decision-making – Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organisation. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.
High school diploma or equivalent. Specialized training in finance and/or budget is an asset.
Eight (8) years of progressively responsible experience in financial and budget matters. Preferably in an international organization. Knowledge of SAP (FI) is required.
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Knowledge of French and/or Kiswahili is an asset.
There may be a technical test followed by a competency-based interview.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
The appointment is limited to the International Residual Mechanism for Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.