Saturday, October 3, 2020

New Job at World Vision International – Senior Grants Operation Manager | Deadline: 17th October, 2020

World Vision International
Jobs in Tanzania 2020: New Jobs Vacancies at World Vision International 2020

Senior Grants Operation Manager
Location: Arusha
Senior Grants Operation Management has overall responsibility for the
leadership and management of all WVT major grants funded by various
Donors and Private Non Sponsorship funding. He/sheprovides supervision
and support to Grants Project managers/Coordinators to ensure all Grants
projects are implemented in time, target and budget and; in full
compliance with donor requirements.


% Time Major Activities
45% Strategic Leadership and Management of Grants.

  • Responsible
    for the overall planning, implementation and management of the WVT
    Grants as well as the achievement of the goals and objectives of
    relevant grants in a timely and cost-effective manner.
  • Ensures
    World Vision Tanzania grants portfolio is implemented according to the
    project management cycle while ensuring all activities are implemented
    on time target and budget
  • Ensure strong communication and coordination with all team members as a means to effectively achieve grants specific objectives
  • In
    working with relevant Grants Project Managers (International and
    National staff), lead the planning implementation of relevant activities
    and set high quality performance targets ensuring adherence to
    technical standards, best practices and donor guidelines.
  • Ensure grant management compliance in alignment with donor and WV regulations.
  • Primary
    point of contact and collaboration for the team and in-country
    stakeholders, including donor in-country assigned contact personnel,
    implementation partners, government partners and other key stakeholders.
  • Develop and maintain and adequate human resource plan to ensure proper technical capacity to manage project work.
  • Ensure low risk audits for the projects.
  • Working
    under the guidance of the Operations Director, work closely with
    Technical Program Managers, Grants Acquisition Manager, Regional
    Operations Managers, Project Managers, Finance and Supply Chain teams on
    all grants related tasks, specifically focused on grants compliance.
  • Lead the organization and follow-up of grant opening meetings, grant review meetings, and grant close out meetings.
  • Ensure
    appropriate monitoring of program activities, work plans, program
    quality in collaboration with Project Managers by helping to develop
    tools and organizing review meetings and ensuring follow-up actions are
    identified and circulated as part of documentation.
  • Offer
    technical guidance on WVT and donor regulations to ensure compliance
    within program implementation and reporting. Manage compliance issues
    with program staff, finance staff and Operations Director as necessary,
    seeking support from all stakeholders including but limited to relevant
    support offices.

15% Monitoring and Evaluation:

  • Establish
    and maintain effective grants project reporting, evaluation, and
    communication systems in alignment to specific donor requirement and WVT
  • In collaboration with M&E. ensure that the Grant
    Recipient(s) develops results, indicators and targets as well as an
    annual work plan, which reflect the objectives of the grants program.
  • Ensure
    proper operational opening and closing of the assigned grants as well
    as monitoring and evaluation of programmatic progress. Disseminate
    project follow- up reports to guide timely action.
  • Work closely
    with the M&E Manager to develop and maintain program monitoring and
    evaluation tracking tools to ensure all project indicators report clear
    linkage of activities to intended outputs and outcomes and that the
    level of change is clearly tracked.
  • Coordinate the Grants
    M&E and Finance Manager to ensure that donor reports (both financial
    and narrative) are generated and sent out to the relevant donor in
  • Document and disseminate project best practices, lessons learnt and success stories

15% Training and Capacity Building:

  • Mentors,
    supports and develops the capacities of staff, partners and grantees on
    financial monitoring, record keeping and grants management using
    relevant donor data report formats and validation methods.
  • Provides
    technical assistance to Grants Project managers, partners and grantees
    as required on budget development with a focus on maximizing cost
    recovery and aligning budgets to donor guidelines.
  • Leads in
    development of project managers and partners capacity development plan
    and ensures its full implementation and tracks the success its.
  • Builds capacity of project manager and grants staff in WV grants management certification such as Gate Way to Grants etc

10% Grants reporting

  • Coordinate
    Project Managers and Finance managers to prepare narrative program
    reports in accordance with donor designated formats as required. Ensure
    that draft reports disseminated for review and feedback by senior
    management team, relevant technical advisors, and Support Office staff
    prior to submitting the final report to donor.
  • Submit timely accurate and quality reports that meet donor requirements
  • Prepare
    and update grants country program and specific sectoral information
    sheets. Provide relevant communications information as necessary for
    dissemination to donors, support office and media.
  • In
    collaboration with Compliance and reporting officer, maintain grants and
    report tracking system to ensure all grant files are organized and well
    managed for planning and preparation of donor reports and project
  • Share lessons learned with WVT leadership, staff and
    donors from different projects to enhance local planning and
    implementation, and suggest modifications that might be necessary at the
    local level based on evidence and lessons learnt.
  • Work closely
    with Grants and acquisition department to appraise them on grants
    implementation information that can be useful for prepositioning of new
    grants as well as follow on grants.

10%  Budget Management

  • Ensure
    that all WVT grants manage grant/project budgets within approved
    spending levels and ensure accurate and timely financial reports to
    donors and World Vision.
  • In working with Grants Project Managers
    ensure grant/project expenses are reasonable, allocated as per assigned
    budget, prudent and spent in accordance with donor rules and
    regulations to ensure low risk audits

5%  Networking and engagement

  • Ensure Support Offices and donor queries and requests are effectively, timely and effective way.
  • Contribute to the processes of creating linkages with other partners and where appropriate represent the projects and WVT 
Read Also:

Minimum education, training and experience requirements to qualify for the position:
academic requirements (if applicable), technical skills, or other
knowledge required as a minimum qualification for this position.

  • Post
    graduate qualification in international relations, NGO Management,
    International Development, Project Management or other relevant field;
  • At
    least five years of INGO field experience in a similar position: grant
    management, proposal development (program narratives and budgets) and
    donor reporting.
  • Extensive knowledge of UN, US, EU (ECHO/ EC) and UK (DFID) donor regulations, procedures and requirements
  • Demonstrated experience in project management cycle is desired.
  • Excellent written and spoken English essential
  • Excellent organizational skills, ability to determine priorities and attention to detail a must
  • Ability to work in a multicultural context as a flexible and respectful team player
  • Willingness to travel to the field as and when needed
  • High-level of knowledge and practice with Word, Excel, Outlook, etc. required
  • Work
    in a multisectoral/ multicultural team- patience, cultural sensitivity
    and application of contextual understanding in day to day work
  • Ability to work with tight deadlines for information needs

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List additional work experience required as a minimum qualification for this position.
License, registration, or certification required to perform this position:
If applicable, include language requirement(s)as a minimum qualification for this position.

Preferred Skills, Knowledge and Experience:
List academic requirements, technical skills or other knowledgepreferred for this position.
List additional work experiencepreferred for this position.

Technical Skills & Abilities:

  • Computer skills.
  • Demonstrated ability in supervising teams
  • Grant Acquisition
  • Experience in working with donor funds
  • Good planning and organizational skills
  • Ability to maintain effective working relationships with all levels of staff  

Work Environment:
Include travel & work environment details.
Complete Travel and/or Work Environment statements if applicable.

  • The position requires ability and willingness to travel domestically up to 30% of the time and occasionally internationally.
  • Must be a committed Christian, able to stand above denominational diversities.
  • Perform other duties as required. 

all 13 core capabilities are expected of the role, to help the
recruiters conduct more effective screening and interviewing of
prospective candidates, please select the level for which they will
interview. Then, identify a maximum of 3-4 priority core capabilities
that are the most critical for this position.
Select one level.
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then click “Checked” in order to select the checkbox.

☐Individual Level
☒Leadership Level
☐Organisational Level



Select 3-4 priority core capabilities that are the most critical for this position.

☒Achieving quality results & service.
☐Practisingaccountability & integrity.
☒Communicating information effectively.
☒Thinking clearly, deeply & broadly.
☒Understanding the Humanitarian Industry.
☒Practicing innovation & change.
☒Demonstrating Christ-centred life & work.
☐Learning for growth & development.
☐Maintaining work/life balance & effectiveness.
☐Building collaborative relationships.
☒Practicing gender & cultural diversity.
☐Influencing individuals & groups.
☐Understanding World Vision’s mission & operations.
Deadline: 17th October, 2020

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