Thursday, November 19, 2020

New Job Vacancy MARA at AGPAHI Tanzania – Administration Officer

AJIRA LEO
AGPAHI
Jobs in Tanzania 2020: New Job Vacancies at Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI) 2020
The Ariel Glaser Pediatric AIDS Healthcare
Initiative (AGPAHI) Jobs

Overview
The Ariel Glaser Pediatric AIDS Healthcare
Initiative (AGPAHI) is a non-governmental organisation that plays a
pivotal role in complementing the Government of Tanzania’s efforts
towards the attainment of its development goals. AGPAHI strives to
provide quality and integrated HIV/AIDS health services to children and
families.
AGPAHI supports the provision of high-quality HIV and other
health services and ensures that efforts are well-integrated into
existing regional and district health systems.

AGPAHI is looking for a motivated, result driven, qualified and competent staff to fill the position below….
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Administration Officer
JOB TITLE
– Administration Officer (1)
REPORTS TO – Senior HR and Admin Officer
WORK STATION-Mara
Purpose of the Job

Perform administrative functions and secretarial duties to facilitate core programmatic and operational activities in AGPAHI.
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Responsibilities:-

  • Assess
    administration policies and procedures on an on-going basis to identify
    and propose new policies or changes as needed, in addition to
    monitoring the implementation of existing Admin policies to ensure they
    are being properly adhered to;
  • Prepare weekly status reports and submit for onwards review and approval to assist in management decision making;
  • Oversee
    the reception area and ensure the switchboard is manned at all times
    and there is a staff stationed there to attend to visitors in a
    professional and timely manner;
  • Act as the custodian of all
    reception information such as fax and general email services and direct
    any unsolicited requests from the public to the relevant staff
    concerned;
  • Act as the sole custodian of the official stamp to ensure usage is only for official matters and to avoid any personal usage;
  • Coordinate hotel and flight booking for office staff to ensure all plans are made in a timely and professional manner;
  • Coordinate the movement of staff, guests and goods to designated locations as per instructions received;
  • Manage project office petty cash and ensure petty cash payment requirements and procedures are adhered to by all staff;
  • Coordinate
    the staff movement board at the reception to ensure that the daily
    whereabouts of staffs are recorded and their safety is observed;
  • Coordinate
    cleanliness and organization of office premises and surroundings to
    ensure staff are safe and are working in a habitable environment
  • Coordinate
    the use and maintenance of the office equipment including the
    photocopier, fax, binding machine to ensure that they are in working
    order and report of any default;
  • Conduct regular check up to
    ensure proper running of utilities for the building such as electricity,
    water and proper function of telephone lines and ensure all faults are
    dealt with to avoid down time of AGPAHI;
  • Draft letters and
    assist in the consolidation of program reports for the Human Resource
    & Administration department for use by Executive Management in
    decision making;
  • Oversee vehicle usage and fuel log reports and
    ensure that they are properly completed, signed, and reports are sent on
    a monthly basis for record keeping;
  • Coordinate routine
    servicing and maintenance of vehicles other assets by service providers
    and to ensure they are in good condition and fit for intended purpose;
  • Maintain inventory of all AGPAHI property as a record to track any changes in inventory levels;
  • Follow
    up on vehicle insurance and registration renewals in a timely manner to
    ensure adherence to legal and safety requirements;
  • Maintain staff attendance register and ensure it is shared with HR department on monthly basis.
  • Monitor staff attendance at the office and inform management of any incompliance;
  • Handle all compliance and risk management issues and report any anomalies to management for quick action; and
  • Enhance customer engagement and relationship management and ensure all clients and visitors are well taken care of.
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Preferred Skills
Required Qualifications:-

  • Bachelor degree in Business Administration, Human Resource Management, or an equivalent from a recognized institution
  • Three (3) years of relevant work experience
  • Computer literate including working knowledge of Microsoft Office;
  • Excellent verbal and written communication skills;
  • Excellent skills addressing routine administrative issues;
  • Ability to monitor adherence to AGPAHI logistics policies and procedures;
  • Ability to multi-task while meeting deadlines;
  • Ability to write reports;
  • Excellent attention to detail; and
  • Discretion with confidential information.

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HOW TO APPLY
Interested
candidates should submit a cover letter and CV (not exceeding four
pages) and names and contact information of three referees before close
of business on Wednesday 25th November 2020 to the Human Resources and Administration Manager, Ariel Glaser Pediatric AIDS Healthcare Initiative, by e-mail to recruitment@agpahi.or.tz

Please
mention the title of the position in your email subject and do not
attach any document other than the CV and cover letter.
AGPAHI is an equal opportunity employer, only shortlisted candidates will be contacted.

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